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Outlook 2013: Sync of IMAP accounts

  • Sep 29, 2025
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In Outlook 2013, many users seem to have problems syncing your IMAP accounts set up. Among other things, each folder must be clicked individually, so this is a synchronous magnetized. This is not only tedious, but it also Mails cannot get lost, if you remember to sync the folder manually.

E-mail account in Outlook to open

Before you can set up the synchronization, you need to open your Email account in Outlook. To do this, proceed as follows.
  1. Click on the top left Tab "file".
  2. In the next view, select add on the right side of "account".
  3. Fill in the wizard and confirm with a click on "next". Outlook will now set up your account automatically.
E-Mail Account Wizard

Automatically sync IMAP folders

Using the below guide, you synchronize your IMAP account automatically.
  1. Click SEND First Tab "/RECEIVE" in the ribbon menu.
  2. Then open the drop-down bar, the "Send / Receive groups".
  3. Now select the item "Send / Receive groups to define...".
  4. In the next window, click "New..." and give the group the name "IMAP-Sync".
  5. Select in the left bar for your IMAP account.
  6. Make sure that on the right side of the "account in this group include" is highlighted.
  7. After that, you activate the point ", The below-defined user-defined behavior to apply". Now you can select all the folders you want to synchronize (for example: see graph). Repeat steps 5 - 7 for each additional IMAP account.
  8. Confirm your selection with a click on "OK".
  9. In the lower section of the window, you can set how often new messages should be checked.
User-Defined Sync Behavior
This guide applies to Outlook 2013. Some tips on "manage calendars" you can find here.

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